Arrange meetings and conference calls, including WebEx, video conferencing and dial-in support. Provide administrative assistance for 40+ individuals in three separate departments. At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! Organized and executed administrative tasks and assignments; researched, compiled and organized informational data. Provided high-level administrative support by conducting research, preparing statistical reports, handling information requests and data entry. Coordinated complex domestic and international travel and reconcile the department s expense reports. Produced and monitored outgoing correspondence and ensured adherence to proper office procedures. Provided advanced administrative and clerical support for commercial real estate departments. Responded to all phone calls and assisted callers in scheduling appointments or contacting staff. FAQ. If the idea of being an administrative assistant fits, you probably want to know if the pay is going to meet your expectations. Managed departmental payroll while adhering to strict compliance regulations. Managed complex calendaring and scheduling for in-house and external meetings and appointments. Received and referred telephone calls/visitors, distributed all incoming/outgoing mail, coordinated travel and ordered/maintained department supplies. Developed department SharePoint site and facilitated transition of files from old system. Trained Regional Administrative Assistants how to leverage SharePoint to increase productivity. Managed a wide variety of customer service and administrative tasks to resolve customer issues promptly and effectively. Arranged all international travel logistics, including private dinners, technical requirements for meetings, and ground transportation. Handled travel request for airfare, lodging, meals and ground transportation for management, medical directors and Case Managers. Here are organizational skills needed for … Perform general office duties and administrative tasks related to service/parts and warehouse shipping. Coordinate corporate luncheons internal and external; develop presentations for meetings and special events. Scheduled appointments and Effectively able to execute word processing, oral presentations and other operational duties as required. Communicate with customers through multiple means such as phone calls and emails to urgently investigate circumstances of non-payment and production inventory. Coordinated and conducted Kronos user training for office administrators, production supervisors and managers. They also have to be proficient in Microsoft Office Suite. Provide support for all operational aspects of preparation for board and committee meetings including logistics, attendance and mailing of materials. Keep department updated on meeting deadlines regarding company policies. Get started on your journey with a new ZipRecruiter Profile today! Prepare, monitor and audit purchasing records (e.g., purchase orders, purchase cards, requisitions and check requests). Processed payroll for staff and supervisors comprised of approximately thirty-six total. How can you demonstrate that you are the most qualified candidate for a Senior Administrative Assistant position? Assisted with the planning and coordination of staff meetings, business related events and team building activities to ensure successful results. Managed department communication for manager(s) including mail and email, exercising discretion of confidential information and material. Reviewed profiles and received telephone calls from perspective applicants. Recorded all action items and academic policy changes for Academic Council, Dean's Council, and Graduate Council. Maintained COO's & Sr. Director's personal as well as business calendar, travel arrangements and appointments using Outlook. Maintained an open communication with both internal and external customers. Provided exemplary office support and services to administrative staff members. Recorded minutes at Patient Safety Advisory Committee Meetings. Assisted support team and 50 units with Human Resource issues as it related to payroll, benefits and company policies. Organized, coordinated, and facilitated communications involving sensitive/confidential information regarding customers, clients and business contacts. Monitor Director s calendar; scheduling meetings accordingly. If you know your password, you can go to the sign in page. Provided administrative support to two Vice Presidents and their direct reports to maximize productivity and ensure the efficiency of operations. Employers require a broad range of skills and qualifications in their descriptions of Senior Administrative Assistant positions. Coordinated calendar and meeting preparation which included scheduling meetings, meeting rooms, hospitality and equipment arrangements. Performed diverse and discretionary advance level administrative functions for several C-Level Executives, SVP/General Counsel, and VP/Deputy General Counsel. Scheduled domestic and international travel itineraries in accordance with company policies. Coordinate business/department meetings including internal and external colleagues/clients. Provided quick solutions to peer questions regarding procedures which contributed to their overall productivity. If you possess this experience, including this keyword prominently on your resume when applying for a Senior Administrative Assistant position may help you stand out more to hiring managers. Coordinate a busy travel calendar that included travel arrangements for 3 executives ensuring all events are successfully executed. Calculated and approved special relocation payments and processed expense reports. Created reviewed and processed purchase orders for accuracy. We're sending an email you can use to verify and access your account. Assisted the Drafting Manager's and Facility Planning Supervisor in reviewing confidential and sensitive information. Reconciled previously published financial statements. Maintained accurate and detailed Outlook calendars; organized internal and external meetings notified attendees and reserved conference rooms. Spotlight key action items and tracked action items as well as developed, implemented, and maintained tracking and filing. Provided secretarial and administrative assistance to the Vice President and department. Assisted administrators and managers with special projects including yearly annual report. Key liaison between TA and IT, HR, Contracts, Finance/Purchasing, Space Planning/Site Services and VP/SVP teams. Developed and administered department SharePoint page for document sharing and collaboration. Created administrative processes and support organization for a new governance committee from the inception phase through implementation. Managed payroll submissions and monitored attendance. Coordinate and maintain calendar including scheduling meetings and appointments and obtaining background information needed for discussion. Tracked agenda / action items for meetings and coordinated functions across departments for optimum productivity. Create power point presentations and other presentation materials for wide distribution. Coordinated and supported management with special projects that included outside network business activities for the company. Manage all departmental ordering, including purchase orders, standing purchase orders, invoice tracking, travel, and reimbursements. Provide direct administrative support to Senior Director of Wafer Fab Manufacturing including travel planning, expense reports and calendar management. Distributed mail, received visitors, appropriately made and received telephone calls for management. Facilitated on-site/off-site customer and staff meetings seamlessly. You will be introduced to Google's best... 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Coordinate client meetings with executives internally and externally including catering arrangements. Organize extensive international and domestic travel arrangements including airline, ground transportation and hotels. Schedule client meetings, events, interviews and coordinate domestic and international travel arrangements and logistics. Created office procedures and developed scheduling events for department. Senior-Level Secretary Skills . Answer phone calls and respond to inquiries regarding CIRA Cores and Fellowship programs and delegate questions to appropriate Core Director. Chaired daily conference calls for the district to ensure procedures were properly executed and identified opportunities for improvements. Coordinated monthly executive Pipeline Review Committee meetings. Making and managing appointments is another vital skill for many administrative professionals. Coordinated meetings, took minutes, and performed additional executive administrative tasks. Provided excellent customer service by acting as liaison between facility managers and Personnel/Payroll departments to resolve discrepancies that arose. Provided Customer service to undergraduate and graduate students, faculty, and associated university personnel in person or via telephone. Your best bet is to focus your resume on the skills which you believe best suit the specific Senior Administrative Assistant job listing. Provided administrative/clerical support, and statistical analysis of complaints. Monitor Externals Deputy Directors outlook emails - Coordinate monthly agenda staff meetings for External Deputy Director. Served as a liaison between customers and operating units in scheduling appointments. Organized and coordinated logistics for internal and external meetings including global Finance Forum and Controller Council retreats. Provide administrative, clerical and word processing support for contract administration and to project managers and engineers. Prepared expense reports, documents, memorandums, and presentations ensuring efficiency and accuracy. Assisted in the development of communications and training materials for internal and external customers. Served as the division's Open Records liaison, utilizing applicable regulations when processing confidential information. Received telephone calls; greeted visitors ensuring questions were appropriately addressed. Complete special projects as assigned by medical professor/doctors. Coordinate with CEO on scheduling appointments for venues and consultation. Generate regular operational reports, monitor trends and alert SVP to trends that may negatively impact operations. Coordinated domestic/international travel arrangements and created itineraries. Create and submit client/prospect lists for invitation/newsletter distribution through SalesForce reports. Implemented initiatives to improve processes and information dissemination such as the Administrative Handbook containing written procedures for tasks. Supported a staff of approximately of 60 Special Police Officers in the executive of security initiatives and administrative functions. Work on special projects as requested, such as organizational charts, PowerPoint presentations or company-wide communications. Supported the business development department which included several sales managers with their sales meetings and travel requirements. The median administrative assistant salary is $38,880 a year (or $18.69 per hour). Completed complex text revisions and prepared presentations for senior management, resulting in high quality documents. Could not find any Senior Administrative Assistant jobs within 30 miles of Sydney, AU. Trained and assisted newcomers with program office procedures and operating information. Prepared complex and confidential documents and organizational charts for various departments. Anticipated Director's requirements for top priorities/projects; managed special projects and assignments. Trained temps in office procedures and equipment such as phones, computers, calculators, copiers, printers, faxes. Provided administrative support to the Vice President, Director and senior staff members of Telecommunications. Scheduled and arranged meetings, conference calls; provided audio-visual and other ancillary equipment, and hospitality services when appropriate. While this is unusual, it may suggest there is a wide degree of variance between the types of experience people have who held Senior Administrative Assistant positions and the requirements employers have when hiring for a Senior Administrative Assistant. Prepared documents/graphical presentations for staff members with accuracy and little supervision. Have experience with WebEx and teleconferencing tools to set-up collaborative meetings. Requisitioned office supplies, coordinated printing contract support and related materials services for the organization. Provide administrative assistance to all departments and assist with the day-to-day operation of Community Care Behavioral Health Organization. A senior administrative assistant oversees the entire executive department and makes sure that the entry-level or junior assistants are proper in their work. In many situations, your words are treated as if they are your boss’s, so polished emails and proper phone etiquette are a must. Provided support for corporate Windows Active Directory services and Microsoft server applications including Exchange and SharePoint. Assisted with investigations that supported administrative, credit, collections and customer service activities. Coordinated travel arrangements including flight, hotel and ground transportation for Management. Coordinated internal and external meetings with senior level executives including international meetings. Prepared expense reports, updated and approved Kronos for two departments, consisting of two directors and eight managers. Research, statistical reports and financial statements for presentation to executives, committees and boards of directors. Received an exceptional recommendation and promoted to Sr. Director for Development Services. Collect information from direct reports for Monthly Management letter. Ordered office supplies and created all training manuals for new hires, while answering phones and taking messages for VP level. When interviewing Senior Administrative Assistants, apt candidates will exhibit commendable interpersonal and planning skills, plus a self-directed approach … Supported 9 Professional Staff, made travel arrangements; coordinated internal/external meetings. Assigned work to the Administrative Secretary and Receptionist ensuring adherence to company procedures primarily during Secret level military meetings. Produce documents and presentation materials in a timely and accurate manner. Employer job listings tend to list Project Planning as requirements in Senior Administrative Assistant job descriptions; however, candidates mention them far less frequently on their resumes. Maintained and updated inventory of exhibits and collateral for proposals; ordered and maintained inventory of office supplies. Managed extensive international travel details for executives, coordinating all ground transportation. Provided executive-level administrative support to the SVP of IT, SVP of PMO and 100+ direct reports. Procedures, 13.3% An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant. Handled highly sensitive information while maintaining confidentiality. Assisted with preparation of weekly departmental payroll. Managed scheduling appointments, meetings, and travel arrangements, helped prioritize and manage major projects. Provided administrative support in areas of calendar management/appointments, travel, logistics, prepared presentations, and external correspondence. Manage office by ordering and maintaining office supplies, scheduling any needed maintenance repairs, and any other office administrative duties. Maintained the accuracy of departmental organizational charts as well as multiple email distribution lists. Manage customer service operations including: cancellation follow ups; and customer referral program. Perform registration interview with direct data entry of demographic billing information into the Epic system. Used computers for various applications, such as database management, word processing, on-line documentation, e-learning, and scheduling. Provided full secretarial and clerical support to Managing Directors. 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